UK Data Protection Representative Program

A Data Protection Officer (DPO) is a role mandated under Article 37 of the GDPR (or UK GDPR). Organizations must appoint a DPO if:

–  The core activities of the controller or the processor consist of processing operations which require regular and systematic monitoring of data subjects on a large scale;

–  The core activities of the controller or the processor consist of processing on a large scale of special categories of data or personal data relating to criminal convictions and offenses;

–  The processing is carried out by a public authority or body.

The DPO monitors compliance with the GDPR (or UK GDPR), and, if applicable, EU Member state data protection laws; oversees data protection strategies, and acts as a key contact for data subjects and regulators. In contrast, a Data Protection Representative (DPR) is a local representative required under Article 27 of the GDPR (or UK GDPR) for organizations not established in the EU or UK. The DPR serves as a point of contact for regulators and data subjects in the relevant jurisdiction. However, the DPR’s role is narrower in scope and does not include the extensive responsibilities of a DPO. Visit our Data Protection Officer Service page to learn more about outsourcing a DPO.

VeraSafe stands out as one of the few well-established privacy law firms and consulting groups offering UK Data Protection Representative services in full compliance with applicable legal requirements. VeraSafe United Kingdom Ltd is fully established in the UK. With over a decade of experience, our team of privacy attorneys supervises and coordinates all aspects of our DPR services, ensuring a professional and compliant solution.

The enrollment fee includes the formal appointment of VeraSafe as your Data Protection Representative in the UK. You will be entitled to publish VeraSafe’s DPR contact information in any appropriate location, including your privacy notices. Regulators and data subjects can contact VeraSafe in addition to, or instead of, contacting your organization directly. VeraSafe accepts legal liability when serving as the Data Protection Representative of a foreign organization, and the enrollment fee primarily compensates VeraSafe for that risk.

Every organization’s circumstances are unique. We recommend contacting VeraSafe for assistance in interpreting the UK GDPR and understanding how its requirements apply to your organization. The information provided here is not legal advice and should not be relied upon as such, as it does not account for your specific circumstances.

After signing the enrollment documentation provided by VeraSafe, we will prepare a paragraph of text for inclusion in your organization’s privacy notice. This disclosure, required under Article 27 of the UK GDPR, should be added to all privacy notices that address UK data subjects.

Failing to designate a representative in your public-facing privacy notice is a clear sign of noncompliance with the UK GDPR. This may draw the attention of the Information Commissioner’s Office, which oversees data protection and privacy regulation in the UK.

Organizations based in the UK are not required to appoint a UK Data Protection Representative. However, UK-based organizations without a subsidiary or branch office in the European Union may need to appoint a Data Protection Representative in the EU. For complete compliance with GDPR Article 27, please refer to VeraSafe’s EU Data Protection Representative Program.

Regulators and data subjects can reach VeraSafe via our web contact form, telephone, or mailing address in London. These details will be provided upon enrollment.

Usually not. VeraSafe will receive, relay, and, only after consultation with you, respond to any communications from regulators or data subjects. If required, we can deliver legal counsel on demand to assist you in responding to such inquiries. However, there are some circumstances where it is necessary for VeraSafe to contact the requestor directly, for example if the data subject does not indicate which VeraSafe client their concern relates to, it is necessary for VeraSafe to contact the data subject to ascertain this critical information.

1. Click “Enroll Now” and submit the necessary information.

2. VeraSafe will send your enrollment paperwork via email.

3. VeraSafe will contact you to provide all of the information needed to implement VeraSafe’s Data Protection Representative program in your organization. Implementation usually takes one business day.

Yes. VeraSafe’s expertise lies at the intersection of law and information technology. Our multidisciplinary team includes data protection attorneys, privacy professionals, alumni of the European Data Protection Board, project managers, and IT security experts. Many team members hold certifications from the International Association of Privacy Professionals.

Additionally, VeraSafe’s UK DPR services can be complemented by our comprehensive privacy and data protection compliance services.

To review the service terms for our UK Data Protection Representative program, please contact us. VeraSafe’s legal department will promptly send you the service terms.

VeraSafe does not conduct proactive audits of our UK DPR clients for compliance with the UK GDPR. Currently, no formal certification exists to demonstrate compliance with the UK GDPR or the Data Protection Act 2018. However, if you wish to engage VeraSafe for assistance with UK GDPR compliance, we would be pleased to discuss your specific needs. Please contact us for further details.